Minutes
for meeting of February 4, 2013
The EPCP meeting opened at 6:00 p.m. at the Calhan
United Methodist Church. The following people were in by attendance: Reva
Lopez, Shorty Lopez, Cheryl Lopez, Anne Lopez, Robin Lopez, Carlyn Scarpino,
Jodee Parks-Doyle, Tom Ramirez, Nancy Rowles, Jean Dunn, Lupie Riley, Joan
Lawson, Calvin Jolly, Deb Drew, Sharon Agun, Carl Finney, and Nancy Lutz.
A motion to approve the minutes of 1-21-2013 was
made Joan Lawson. Cheryl Lopez seconded the motion and it was approved with a
unanimous vote.
A motion to adopt the proposed mission statement was
made by Anne Lopez. Sharon Agun seconded the motion. The motion was approved
unanimously.
Anne Lopez made the motion to approve the contract with
corrections for the Coop building. Lupie Riley seconded the motion. The motion was approved unanimously.
The Memorandum of Understanding with Pikes Peak
Community Action Agency is still under review by the agency and will be
returned to Bob Selle hopefully in mid-February.
A motion to approve the 501c3 application fee was
made by Joan Lawson. Carl Finney seconded the motion. The expenditures were
approved to the Internal Revenue Service.
Sharon Agun moves to approve the Conflict of
Interest Policy. Anne Lopez seconded the motion and it was approved
unanimously.
Joan Lawson provided a Treasurers Report from
January 15, 2013 to February 4, 2013, also a list of donors to Reva Lopez for thank-you
notes.
Board members
discussed Fundraiser possibilities such as a pig roast, pancake breakfast, and
auctions, maybe some possibilities of combining fundraisers with the Calhan
Lions Club. Sharon Agun provided the board with information from state programs
that we could possibly be eligible for such as economic and rural development
grants.
News: We were disappointed to hear we did not get
the Musser Grant, but we can apply for others such as, Colorado Health
Foundation. The due date for this one is in June.
Sharon Agun has set up a blog—Eastern Plains
Community Pantry News—easternplainscommunitypantry.blogspot.com. This page will have minutes, news and
articles of interest. A FaceBook page
and a web site are under development.
Facility Operations: The board members discussed
setting up a work day to clean and move furniture into the coop building before
March 1st.
Reva Lopez moved to coordinate the distribution of
food commodities through EPCP. The
motion was seconded by Cheryl Lopez. The
board members voted unanimously to take over commodity distribution. Anne
Lopez, Cheryl Lopez, and Reva Lopez will be meeting with Dannette from Care and
Share on Tuesday, February 12th, to discuss taking over commodities
for the EPCP.
Future Agenda Items: Signage and Logo’s for the building,
Newspaper articles on the websites, support of media contacts at care and share
designated phone number and hours of operation, window installation date, and
move in date.
Next Meeting Date: February 18, 2013
Vice President______________________________
Rory Lopez
Secretary____________________________
Reva Lopez
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